United Kingdom (UK) or Republic of Ireland Passport holder

If you have been requested to complete an Immigration Document Check but you hold a passport from the United Kingdom or the Republic of Ireland, please follow these steps:

Upload Your Passport:

• Log into your Queen's Online account
• Navigate to Qsis (Queen's Student Information System)
• Upload a clear, legible copy of your UK or ROI passport at http://go.qub.ac.uk/document-upload

Document Assessment:

• Our team will assess your uploaded document(s) as soon as possible
• Please allow sufficient time for this review process
• The Immigration Support Service (ISS) Compliance Team will contact you if we require any further information prior to undertaking the check.

Registration Completion:

• Once this check has been completed, a confirmation email will be sent to you, you will be then able to proceed and finish the remaining steps of the Enrolment and Registration process.

Important Note: This process is necessary to confirm your immigration status and ensure that you are not incorrectly categorized in our system.

If you encounter any issues during this process or have questions, please contact isscompliance@qub.ac.uk

Students with Dual Citizenship
If you are a student with Dual Citizenship, please be sure to upload a copy of your UK or Irish passport.

If you are a Student Visa holder who has received a BRP rather than been prompted to create a Share Code please upload the following information for your Immigration Document Check.

• Biometric (photo) page of your passport
• UKVI Decision Letter - this is the letter you received when your passport was sent back to you from the Visa Application Centre - UKVI Decision Letter Sample
• Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.
  
  If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).
• Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection
• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

If you are a Student Visa holder who has been prompted to create a digital UKVI account and generate a Share Code to evidence your visa status, please upload the following information for your Immigration Document Check.

• Share Code - You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.
  
• Biometric (photo) page of your passport
• UKVI Decision Confirmation Email - full content of the email needs to be uploaded to Qsis
• Boarding Pass - please make sure your boarding pass includes your name and your arrival date
• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

• Biometric (photo) page of your passport
• Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.
  
  If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).
• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

• Biometric (photo) page of your passport
• Current Biometric Residence Permit (BRP) Card - upload images of your current BRP Card that allows you to study in the UK (a picture of the front and back page is required)
• Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.
  
• If you applied for a visa extension from outside the UK, please provide a copy of your Entry Clearance Vignette as outlined above
• If you applied for a visa extension inside the UK, please provide your Visa Decision Email (full email) confirming that your new visa has been granted and a Share code
• Evidence of visa application - proof of your submitted application, for example, a copy of your UKVI Document Checklist (pdf) confirming a submitted application and a fee payment receipt to UKVI
• The Sopra Steria appointment confirmation you received if you booked a biometrics appointment. The confirmation should state the date of appointment
• New Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection
• Share Code - If you have a share code, please upload this to Qsis so that we can verify your immigration status with the Home Office. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment
  
• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

• Biometric (photo) page of your passport
• Entry Clearance Vignette – Standard Visitor Visa - the yellow sticker in your passport which is likely to be valid for 180 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your vignette to Qsis after your arrival in the UK.
  
  *If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using an eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).
  
  Visa Nationals list can be found here - https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-visitor-visa-national-list

• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

• Biometric (photo) page of your passport

• Proof of UK Entry 
  

  Individuals who are not on the Home Office visa national list can travel to the UK without obtaining a visitor visa beforehand, if studying for less than 6 months. You may receive an ink stamp in your passport when you arrive in the UK, which will be valid for 180 days / 6 months or you can enter through the e-Gates and not receive a stamp in your passport.

  If you did not receive a stamp, you will need to upload your Boarding pass and/or Flight details as evidence of when you entered the UK. This must clearly state your name and date of arrival in the UK, it should also be in English.

  If you did receive a stamp, you would need to upload a picture of this stamp as evidence when you entered the UK.

• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
  - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

Nationals from Australia, Canada, Japan, New Zealand, Singapore, South Korea and the United States of America will be able to use an eGate for fast automated arrival. If you did not receive a stamp, then you will need to save your Boarding Pass or Flight Booking information to upload as evidence of when you entered the UK.

Students from European Economic Area and Switzerland, who are not eligible for EU Settlement Scheme can also use an eGate entrance as Visitors if their visit is for six months or less.

The eGates are available at majority of airports and Eurostar terminals across the UK.

• Biometric (photo) page of your passport - if this is still in your possession or you have a picture of this
• ARC Card - picture of front and back of card
• BAIL 201 document - all pages
• IS 248 document - if you have not been issued with a BAIL 201 document
• Travel documents (if issued)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Please check your offer letter, it should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology, or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

• Biometric (photo) page of your passport 
• If your course requires an ATAS (Academic Technology Approval Scheme) Certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not. If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate. 

If you applied for your visa outside the UK (Leave to Enter)

• UKVI Decision Letter - this is the letter you received when your passport was sent back to you from the Visa Application Centre - UKVI Decision Letter Sample
• Entry Clearance Vignette - the yellow sticker in your passport. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your vignette to Qsis after your arrival in the UK. 
  
  *If you did not receive an ink date stamp when you arrived, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date). 
• Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection 
• Share Code - If you were not issued with a BRP card please provide us with a share code so that we can verify your immigration status with the Home Office online. You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.
• If you are flying directly to the Republic of Ireland (Dublin) - please provide:
• - your train/bus ticket so we can see the date that you entered Northern Ireland
  - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

If you applied for your visa inside the UK (Leave to Remain)

• UKVI Decision Email (full version of the email)
  
• Biometric Residence Permit (BRP) Card - front and back page (if applicable)
• Proof of when you entered the UK before this visa was granted (this could be a picture of your previous visa, or your entry clearance vignette with the dated ink stamp that you received upon arrival in the UK)
• Share Code - If you were not issued with a BRP card please provide us with a share code so that we can verify your immigration status with the Home Office online. You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.
  
  

• Biometric (photo) page of your passport
• UKVI Decision Letter confirming your status being granted
• Biometric Residence Permit (BRP) Card - (picture of front and back of card)
• Share Code - If you were not issued with a BRP card please provide us with a share code so that we can verify your immigration status with the Home Office online. You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.
  

If you have received Settled or Pre-Settled status the evidence you provide in order to complete your Immigration Document Check will be :

• your current passport photo page, and 
• your Share Code so the University can verify your immigration status online.

Share Code - If you were not issued with a BRP card please provide us with a share code so that we can verify your immigration status with the Home Office online. You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.

If you have a EUSS application pending but have not yet received Settled or Pre-Settled status then you will just need to upload the following documents: 

• your current passport photo page, and 
• your certificate of application, which can be relied on to evidence your rights.

A certificate of application is accessible to view online, via the view and prove your immigration status service.

• Biometric (photo) page of your passport
• Proof of UK Entry 
• UKVI Decision Letter confirming your status being granted
• Share Code - If you were not issued with a BRP card please provide us with a share code so that we can verify your immigration status with the Home Office online. You can request a share code here. When obtaining a share code, please make sure you select the category 'to prove my immigration status for anything else' so we can verify your Immigration Status and perform a Right to Study check. Do not choose 'to prove my right to work' or 'to prove my right to rent' as these codes will not work and this will delay your enrolment.
  

If you have applied in your home country for a student visa or visit visa/entry clearance before travelling, you can arrive directly into Dublin.

Your UK visa / entry clearance will not be date stamped on entry to the UK, but this is fine. You must ensure you enter the UK (Northern Ireland) within the validity of your UK visa Entry Clearance vignette.

Please retain the following documents as you will need to present them to us when completing your immigration document check and for any BRP distribution:

• Flight Booking Confirmation
• Flight Boarding Pass - please make sure your boarding pass includes your name and your arrival date
• Proof of your journey from ROI to UK (NI), for example:
  - Bus ticket
  - Train ticket
  - Car rental booking confirmation

If you have applied in your home country for a student visa or visit visa / entry clearance before travelling, you can arrive directly into Dublin.

Your UK visa / entry clearance will not be date stamped on entry to the UK, but this is fine. You must ensure you enter the UK (Northern Ireland) within the validity of your UK visa Entry Clearance vignette.

Please retain the following documents as you will need to present them to us when completing your immigration document check and for any BRP distribution:

• Flight Booking Confirmation
• Flight Boarding Pass - please make sure your boarding pass includes your name and your arrival date)
• Any proof of your journey from Dublin to Belfast - for example a toll receipt showing the date you travelled to Northern Ireland (UK), or a card payment receipt(s) (a purchase made in the ROI and NI - the same date/different timing)
• If you are residing at Queen’s accommodation, your check-in confirmation

We are required to verify that you entered the UK (NI) within the validity of your UK visa entry clearance vignette. As you will have travelled by personal car, we understand that you may not have proof of your journey from ROI to NI (UK). Therefore, we need to be able to verify the date you entered NI (UK) by other means.